Learn English with English, baby!

Join for FREE!


How to Write a Business Letter

Date: Oct 09 2007

Topic: Business English

Author: marksimz


How to Write a Business Letter

There are many different reasons for writing a business letter. However, most business letters follow some general guidelines as described below.


Here's How:
  1. Use block style - do not indent paragraphs.
  2. Include address of the person you are writing to at the top of the letter, below your company address.
  3. After the address, double space and include date
  4. Double space (or as much as you need to put the body of the letter in the center) and include the salutation. Include Mr. for men or Ms for women, unless the recipient has a title such as Dr.
  5. State a reference reason for your letter (i.e. "With reference to our telephone conversation..."
  6. Give the reason for writing (i.e. "I am writing to you to confirm our order...")
  7. Make any request you may have (i.e. "I would be grateful if you could include a brochure..."
  8. If there is to be further contact, refer to this contact (i.e. "I look forward to meeting you at...")
  9. Close the letter with a thank you (i.e. "Thank you for your prompt help...")
  10. Finish the letter with a salutation (i.e. "Yours sincerely,")
  11. Include 4 spaces and type your full name and title
  12. sign the letter between the salutation and the typed name and title
  1. Keep the letter brief and to the point
  2. Do not use shortened verb forms - write them out (i.e. "don't instead of do not")
  3. Always keep a copy of correspondence for future reference


Log in to Comment



Saudi Arabia

It’s very helpful thank you.

10:19 AM Dec 29 2011 |




marksmiz thanks alot

05:59 AM Jul 09 2008 |





07:26 AM Oct 12 2007 |

Likes (5):

See all >

Share this lesson:

  • Share on Facebook
  • Share on Bebo
  • Share on Myspace
  • Share on Twitter
  • Email this to a friend
  • Share on Sina

Post Ebaby! lessons on your blog:

Ebaby! Cast